How To Identify Where An Expense Report Is In the Process

You wish to identify where in the Expenses Process an Expense Report is by looking at the EXPENSE_STATUS_CODE in the table ap_expense_report_headers_all

The values for the column EXPENSE_STATUS_CODE in the table ap_expense_report_headers_all come from the Payables Lookup Code EXPENSE REPORT STATUS

Code	Lookup Code Meaning
CANCELLED	Cancelled
EMPAPPR	Pending Individual’s Approval
ERROR	Pending System Administrator Action
HOLD_PENDING_RECEIPTS	Hold Pending Receipts
INPROGRESS	In Progress
INVOICED	Ready for Payment
MGRAPPR	Pending Payables Approval
MGRPAYAPPR	Ready for Invoicing
PAID	Paid
PARPAID	Partially Paid
PAYAPPR	Payables Approved
PENDMGR	Pending Manager Approval
PEND_HOLDS_CLEARANCE	Pending Payment Verification
REJECTED	Rejected
RESOLUTN	Pending Your Resolution
RETURNED	Returned
SAVED	Saved
SUBMITTED	Submitted
UNUSED	Unused
WITHDRAWN	Withdrawn

Table: AP_EXPENSE_REPORT_HEADERS_ALL

Column	Value	Meaning
SOURCE	‘NonValidatedWebExpense’	Expense report transaction has been inserted into the expense report transaction tables but have not passed the Payables Validation Function in the Server Side Validation Process of the Expense Report Workflow process. This transaction is not viewable in the Oracle Payables Enter Expense Reports Window.
	‘WebExpense’	Expense Report transactions has successfully passed the Payables Validation function in the Expense Report Workflow Server Side Validation Process and is viewable in the Oracle Payables Enter Expense Reports Window.  Transaction has not completed the Expense Report Workflow yet.
	‘XpenseXpress’	(10.7 – 11.0.2) If Expense Report was created through the Web Interface (identified by the workflow_approved_flag), expense report transaction has successfully completed the Expense Report Workflow process and is ready to be picked up by Oracle Payables Invoice Import program.
	‘SelfService’	(11.0.2+) Expense Report transaction has successfully completed the expense Report Workflow process and is ready to be picked up by Oracle Payables Invoice Import program.
WORKFLOW_APPROVED_FLAG	NULL	If Expense Report transaction is created from the web (check the source), then expense report has been submitted, but not been manager or payables approved. Expense Report transactions not created from the web will have workflow_approved_flag = NULL.
	‘S’	Expense Report transaction has been saved and not yet fully completed or submitted.
	‘I’	Implicit save, in OIE.K/R12 there is an implicit save when navigating from one page to another.
	‘R’	Expense Report transaction has been Manager rejected.
	‘M’	Expense Report transaction has been Manager approved.
	‘P’	Expense Report transaction has been Payables approved.
	‘A’	Expense Report transaction has been ‘Automatically’ approved, i.e. Manager approved but Payables approval not needed because expense report didn’t need payables to check for receipts or policy.
	‘W’	Expense Report has been Withdrawn.
	‘Y’	Expense Report transaction has been both Manager and Payables approved.